School Board Policies
100 - School District
100 Series: Policies specific to the School District
102 - Equal Educational Opportunity
The purpose of this policy is to ensure that equal educational opportunity is provided for all students of the school district.
200 - Board of Education
400 - Staff
400 Series: Policies specific to Employees of the district
401 - Equal Employment Opportunity
The purpose of this policy is to provide equal employment opportunity for all applicants for school district employment and school district employees.
402 - Disability Nondiscrimination Policy
The purpose of this policy is to provide a fair employment setting for all persons and to comply with state and federal law.
404 - Employment Background Checks
The purpose of this policy is to maintain a safe and healthful environment in the school district in order to promote the physical, social, and psychological well- being of its students. To that end, the school district will seek a criminal history background check for applicants who receive an offer of employment with the school district and on all individuals, except enrolled student volunteers, who are offered the opportunity to provide athletic coaching services or other extracurricular academic coaching services to the school district, regardless of whether any compensation is paid, or such other background checks as provided by this policy. The school district may also elect to do background checks of other volunteers, independent contractors, and student employees in the school district.
404FRM - Consent Form for Criminal History Background Check
406 - Public and Private Personnel Data
The purpose of this policy is to provide guidance to school district employees as to the data the school district collects and maintains regarding its personnel.
406FRM - Consent to Release - Request from an Individual
407 - Employee Right to Know - Exposure to Hazardous Substances
The purpose of this policy is to provide school district employees a place of employment and conditions of employment free from recognized hazards that are likely to cause death or serious injury or harm. (Minn. Stat. Œ_ 182.653, Subd. 2)
410 - Family and Medical Leave Policy
The purpose of this policy is to provide for family and medical leave to school district employees in accordance with the Family and Medical Leave Act of 1993 (FMLA) and also with parenting leave under state law.
412 - Expense Reimbursement
The purpose of this policy is to identify school district business expenses that involve initial payment by an employee, and qualify for reimbursement from the school district, and to specify the manner by which the employee seeks reimbursement.
413 - Harassment and Violence
The purpose of this policy is to maintain a learning and working environment that is free from harassment and violence on the basis of race, color, creed, religion, national origin, sex, age, marital status, familial status, status with regard to public assistance, sexual orientation, or disability.
413FRM - Harassment, Violence & Hazing Report Form
414 - Mandated Reporting of Child Neglect or Physical or Sexual Abuse
The purpose of this policy is to make clear the statutory requirements of school personnel to report suspected child neglect or physical or sexual abuse.
414FRM - Confidential Student Maltreatment Reporting Form
415 - Mandated Reporting of Maltreatment of Vulnerable Adults
The purpose of this policy is to make clear the statutory requirements of school personnel
to report suspected maltreatment of vulnerable adults.
417 - Chemical Use and Abuse
The school board recognizes that chemical use and abuse constitutes a grave threat to the physical and mental well-being of students and employees and significantly impedes the learning process. Chemical use and abuse also creates significant problems for society in general. The school board believes that the public school has a role in education, intervention, and prevention of chemical use and abuse. The purpose of this policy is to assist the school district in its goal to prevent chemical use and abuse by providing procedures for education and intervention.
418 - Drug-Free Workplace/Drug-Free School
The purpose of this policy is to maintain a safe and healthful environment for employees and students by prohibiting the use of alcohol, toxic substances, medical cannabis, and controlled substances without a physician’s prescription.
418FRM - Acknowledgement - Drug-Free Workplace/Drug-Free School
419 - Tobacco-Free Environment; Possession and Use of Tobacco, Tobacco-Related Devices, and Electronic Delivery Services
The purpose of this policy is to maintain a learning and working environment that is tobacco free.
420 - Students and Employees with Sexually Transmitted Infections and Diseases and Certain Other Communicable Diseases and Infectious Conditions
Public concern that students and staff of the school district be able to attend the schools of the district without becoming infected with serious communicable or infectious diseases, including but not limited to, Human Immunodeficiency Virus (HIV), Acquired Immunodeficiency Syndrome (AIDS), Hepatitis B, and Tuberculosis, requires that the school board adopt measures effectively responding to health concerns while respecting the rights of all students, employees, and contractors, including those who are so infected. The purpose of this policy is to adopt such measures.
423 - Employee-Student Relationships
The school district is committed to an educational environment in which all students are
treated with respect and dignity. Every school district employee is to provide students with
appropriate guidance, understanding, and direction while maintaining a standard of
professionalism and acting within accepted standards of conduct.
427 - Workload Limits for Certain Special Education Teachers
The purpose of this policy is to establish general parameters for determining the workload limits of special education staff who provide services to children with disabilities receiving direct special education services 60 percent or less of the instructional day.
430 - Substitute Teacher Policy
To establish a fair and equitable schedule of payment for substitutes teachers working in
430 - Substitute Teacher Letter of Understanding
431 - Classified Subsitute Policy
To establish a fair and equitable schedule of payment for classified substitutes working in
450 - Employee Recognition
The purpose of this policy is to recognize employees with 25 years of service to the school district and those retiring from the district.
452 - Information Technology Policy
The purpose of this policy is to establish standards for appropriate Information Technology usage and protect the School District’s IT systems from business interruption, unauthorized or inappropriate access, and maintain security. IT systems include, but are not limited to, Internet, computers, iPads, printers, telephone, software, email, voice mail, and others.
District Film Policy
500 - Students
500 Series: Policies specific to Students enrolled in the district
501 - School Weapons Policy
The purpose of this policy is to assure a safe school environment for students, staff and the public.
502 - Search of Student Lockers, Desks, Personal Possessions, and Student's Person
The purpose of this policy is to provide for a safe and healthful educational environment by enforcing the school district’s policies against contraband.
504 - Student Dress and Appearance
The purpose of this policy is to enhance the education of students by establishing expectations of dress and grooming that are related to educational goals and community standards.
505 - Distribution of Non School-Sponsored Materials on School Premises by Student and Employees
The purpose of this policy is to protect the exercise of students and employees free speech rights, taking into consideration the educational objectives and responsibilities of the school district.
506 - Student Discipline
The purpose of this policy is to ensure that students are aware of and comply with the school district’s expectations for student conduct. Such compliance will enhance the school district’s ability to maintain discipline and ensure that there is no interference with the educational process. The school district will take appropriate disciplinary action when students fail to adhere to the Code of Student Conduct established by this policy.
509 - Enrollment of Nonresident Students
The school district desires to participate in the Enrollment Options Program established by Minn. Stat. Œ_ 124D.03. The purpose of this policy is to set forth the application and exclusion procedures used by the school district in making said determination.
509FRM - Enrollment Options Application
The General Statewide Enrollment Options Application for K-12 and Early Childhood Education is the required application for all Minnesota school districts.
514 - Bullying Prohibition Policy
A safe and civil environment is needed for students to learn and attain high academic standards and to promote healthy human relationships. Bullying, like other violent or disruptive behavior, is conduct that interferes with a student's ability to learn and/or a teacher’s ability to educate students in a safe environment. The school district cannot monitor the activities of students at all times and eliminate all incidents of bullying between students, particularly when students are not under the direct supervision of school personnel. However, to the extent such conduct affects the educational environment of the school district and the rights and welfare of its students and is within the control of the school district in its normal operations, the school district intends to prevent bullying and to take action to investigate, respond to, and to remediate and discipline for those acts of bullying which have not been successfully prevented. The purpose of this policy is to assist the school district in its goal of preventing and responding to acts of bullying, intimidation, violence, reprisal, retaliation, and other similar disruptive and detrimental behavior.
515 - Protection and Privacy of Pupil Records
The school district recognizes its responsibility in regard to the collection, maintenance, and dissemination of pupil records and the protection of the privacy rights of students as provided in federal law and state statutes.
515FRM - Request to Withhold Directory Information Form
516 - Student Medication
The purpose of this policy is to set forth the provisions that must be followed when administering medication to students during the regular school day. It is the intent of this policy to ensure safe administration of medications to students by school personnel and to provide authorization of student emergency self-administration of medication from asthma inhalers, epinephrine pens and insulin pens. The board encourages collaboration between parents/guardians and the school in these efforts.
516FRM 1A - Medication Authorization Form 1A - Prescription Medication
Parents of pupils requesting that prescription medication be administered during school hours by school staff are required to complete this form.
516FRM 1B - Medication Authorization Form 1B - Medication Administration
516FRM 1C - Medication Authorization Form 1C - End of School Year Medication Return
End of school year medication return form.
516FRM 2A - Medication Authorization Form 2A - Over-the-Counter Medication
Parents of pupils requesting that over-the-counter medication be administered during school hours by school staff are required to complete this form.
516FRM 3A - Medication Authorization Form 3A - Authorization to Possess and Self-Administer Non Prescription Pain Relief Medications
Authorization to possess and self-administer non prescription pain relief medications by middle and high school students (grades 6-12). Pain relievers are medications such as Tylenol (acetaminophen), Advil, Ibuprofen, Motrin, and Naproxen (Aleve).
516FRM 4A - Medication Authorization Form 4A - Self Carried/Self-Administered Prescribed Medication Agreement & Evaluation Form
This form is used once a physician's order is obtained for students to carry/self-administer an Inhaler or EpiPen Injector or Insulin Injector.
520 - Student Surveys
Occasionally, the school district utilizes surveys to obtain student opinions and information about students. The purpose of this policy is to establish the parameters of information that may be sought in student surveys.
521 - Student Disability Non Discrimination
The purpose of this policy is to protect disabled students from discrimination on the basis of disability and to identify and evaluate learners who, within the intent of Section 504 of the Rehabilitation Act of 1973 (Section 504), need services, accommodations, or programs in order that such learners may receive a free appropriate public education.
522 - Student Sex Non Discrimination
Students are protected from discrimination on the basis of sex pursuant to Title IX of the Education Amendments of 1972 and the Minnesota Human Rights Act. The purpose of this policy is to provide equal educational opportunity for all students and to prohibit discrimination on the basis of sex.
523 - Policies Incorporated by Reference
Certain policies as contained in the school district’s policies are applicable to students as
well as to employees. In order to avoid undue duplication, the school district provides
notice by this section of the application and incorporation by reference of the following
policies which also apply to students:
524 - Internet Acceptable Use and Safety Policy
The purpose of this policy is to set forth policies and guidelines for access to the school district computer system and acceptable and safe use of the Internet, including electronic communications.
526 - Hazing Prohibition
The purpose of this policy is to maintain a safe learning environment for students and staff that is free from hazing. Hazing activities of any type are inconsistent with the educational goals of the school district and are prohibited at all times.
526FRM - Harassment, Violence, & Hazing Filing Form
527 - Student Use and Parking of Motor Vehicles; Patrols, Inspections, and Searches
The purpose of this policy is to provide guidelines for use and parking of motor vehicles by students in school district locations, to maintain order and discipline in the schools and to protect the health, safety and welfare of students and school personnel.
529 - Staff Notification of Violent Behavior by Students
In an effort to provide a safe school environment, the assigned classroom teacher and certain staff members should know whether a student to be placed in the classroom has a history of violent behavior. Additionally, decisions should be made regarding how to manage such a student. The purpose of this policy is to address the circumstances in which data should be provided to classroom teachers and other school staff members about students with a history of violent behavior and to establish a procedure for notifying staff regarding the placement of students with a history of violent behavior.
529FRM - Staff Notification of Violent Behavior by Students
531 - The Pledge of Allegiance
The school board recognizes the need to display an appropriate United States flag and to provide instruction to students in the proper etiquette, display, and respect of the flag. The purpose of this policy is to provide for recitation of the Pledge of Allegiance and instruction in school to help further that end.
532 - Use of Peace Officers and Crisis Teams to Remove Students with IEPs From School Grounds
The purpose of this policy is to describe the appropriate use of peace officers and crisis teams to remove, if necessary, a student with an individualized education program (IEP) from school grounds.
533 - Wellness
The purpose of this policy is to set forth methods that promote student wellness, prevent and reduce childhood obesity, and assure that school meals and other food and beverages sold and otherwise made available on the school campus during the school day are consistent with applicable minimum local, state, and federal standards.
534 - Food Service Program Policy
It is the responsibility of the district to provide meals to all students. It is the responsibility of students and parents to keep their account balance positive. Families may apply for free/reduced price meal benefits anytime during the school year. Meal applications are distributed to all families in the district prior to the student's first day of classes. In addition, applications are available online or with the business manager's office at any time. If household income or size change families can apply for meal benefits anytime during the school year.
535 - Service Animals in Schools
The purpose of this policy is to establish parameters for the use of service animals by
students, employees, and visitors within school buildings and on school grounds.
535FRM - Form for Service Animals in Schools
600 - Educational Programs
600 Series: Policies specific to Educational Programs
601 - School District Curriculum and Instructional Goals
The purpose of this policy is to establish broad curriculum parameters for the school district that encompass the Minnesota Graduation Standards and the federal No Child Left Behind Act and are aligned with creating the world’s best workforce.
603 - Curriculum Development
The purpose of this policy is to provide direction for continuous review and improvement of the school curriculum.
610 - Field Trips
The purpose of this policy is to provide guidelines for student trips and to identify the general process to be followed for review and approval of trip requests.
611 - Home Schooling
The purpose of this policy is to recognize and provide guidelines in accordance with state law for parents who wish to have their children receive education in a home school that is an alternative to an accredited public or private school.
612.1 - Development of Parental Involvement Policies for Title I Programs
The purpose of this policy is to encourage and facilitate involvement by parents of students participating in Title I in the educational programs and experiences of students. The policy shall provide the framework for organized, systematic, ongoing, informed and timely parental involvement in relation to decisions about the Title I services within the school district. The involvement of parents by the school district shall be directed toward both public or private school children whose parents are school district residents or whose children attend school within the boundaries of the school district.
613 - Graduation Requirements
The purpose of this policy is to set forth requirements for graduation from the school district.
616 - School District System Accountability
The purpose of this policy is to focus public education strategies on a process which promotes higher academic achievement for all students and ensures broad-based community participation in decisions regarding the implementation of the Minnesota Academic Standards and the federal law. The school board is accountable to the public. The superintendent is accountable to the school board to execute the policies of the school board. The principals are accountable to the superintendent and the teachers and most of the rest of the staff are accountable to the principals.
618 - Assessment of Student Achievement
The purpose of this policy is to institute a process for the establishment and revision of assessments to measure achievement toward meeting the Minnesota Academic Standards, track academic progress over time, and provide Minnesota graduates information related to career and college readiness.
620 - Credit for Learning
The purpose of this policy is to recognize student achievement which occurs in Post- Secondary Enrollment Options and other advanced enrichment programs. The purpose of this policy also is to recognize student achievement which occurs in other schools, in alternative learning sites, and in out-of-school experiences such as community organizations, work-based learning, and other educational activities and opportunities. The purpose of this policy also is to address the transfer of student credit from out-of-state, private, or home schools and online learning programs and to address how the school district will recognize student achievement obtained outside of the school district.
624 - Online Learning Options
The purpose of this policy is to recognize and govern online learning options of students enrolled in the school district for purposes of compulsory attendance and address enrollment of students with an online learning provider for supplemental or full-time online learning.
700 - Non-Instructional Operations
700 Series: Policies specific to the Non-Instructional Operations of the district
704 - Development and Maintenance of an Inventory of Fixed Assets and a Fixed Asset Accounting System
The purpose of this policy is to provide for the development and maintenance of an inventory of the fixed assets of the school district and the establishment and maintenance of a fixed asset accounting system.
705 - Investments
The purpose of this policy is to establish guidelines for the investment of school district funds.
706 - Acceptance of Gifts
The purpose of this policy is to provide guidelines for the acceptance of gifts by the school board.
707 - Transportation of Public School Students
The purpose of this policy is to provide for the transportation of students consistent with the requirements of law.
707.1 - Pre-School Student Pick-up and Drop-off Transportation Policy
It is the purpose of this policy to provide a safe process for the pick-up and drop- off of pre-school students transported by school district vehicles.
709 - Student Transportation Safety Policy
The purpose of this policy is to provide safe transportation for students and to educate students on safety issues and the responsibilities of school bus ridership.
713 - Student Activity Accounting
The school board recognizes the need to provide alternative paths to learning, skill development for its students, and activities for student enjoyment. It also understands its commitment to and obligation for assuring maximum accountability for public funds and student activity funds. For these reasons, the school board will assume control over and/or oversee funds for student activities as set forth in this policy.
714 - Fund Balances
The purpose of this policy is to create new fund balance classifications to allow for more useful fund balance reporting and for compliance with the reporting guidelines specified in Statement No. 54 of the Governmental Accounting Standards Board (GASB).
719 - Transportation Pick up/Drop off Policy
Although State law does not require transportation for any students living within 2 miles of a school, it is the Districtäó»s intention to do so under the following conditions and with some limited exceptions. It is the further intention of the District to run bus routes as efficiently, safely, and cost effectively as possible. To accomplish this it authorizes the Transportation Supervisor and Superintendent to minimize the number of drop off and pick up points and, whenever possible, to concentrate routes on main roads, or those designated as such by the transportation supervisor, in order to decrease route length and time.
721 - Uniform Grant Guidance Policy Regarding Federal Revenue Sources
The purpose of this policy is to ensure compliance with the requirements of the federal Uniform Grant Guidance regulations by establishing uniform administrative requirements, cost principles, and audit requirements for federal grant awards received by the school district.
722 - Public Data Requests
The school district recognizes its responsibility relative to the collection, maintenance, and dissemination of public data as provided in state statutes. Different types of data are retained for different periods of time. (See Royalton Schools Retention of Document Schedule)
724 - ECSE Student Drop-off Transportation Policy
It is the purpose of this policy to provide a safe process for the pick-up and drop- off of early childhood special education students transported by school district vehicles.
750 - Food Service Program Policy
It is the responsibility of the district to provide meals to students who qualify for them. It is the responsibility of students and parents to keep their account balance positive.
800 - Buildings and Sites
800 Series: Policies specific to the district's Buildings, Sites, Equipment, and Material
802 - Disposition of Obsolete Equipment and Material
The purpose of this policy is to provide guidelines for the superintendent to assist in timely disposition of obsolete equipment and material.
806 - Crisis Management Policy
The purpose of this Model Crisis Management Policy is to act as a guide for school district and building administrators, school employees, students, school board members, and community members to address a wide range of potential crisis situations in the school district. For purposes of this Policy, the term, school districts, shall include charter schools. The step-by-step procedures suggested by this Policy will provide guidance to each school building in drafting crisis management plans to coordinate protective actions prior to, during, and after any type of emergency or potential crisis situation. Each school district should develop tailored building-specific crisis management plans for each school building in the school district, and sections or procedures may be added or deleted in those crisis management plans based on building needs. The school district will, to the extent possible, engage in ongoing emergency planning within the school district and with emergency responders and other relevant community organizations. The school district will ensure that relevant emergency responders in the community have access to their building-specific crisis management plans and will provide training to school district staff to enable them to act appropriately in the event of a crisis.
900 - School/Community Relations